KSeF Invoice Number and Collective Payment Identifier in SAP

The Polish e-Invoicing System (KSeF) is most commonly associated with issuing and receiving electronic invoices. However, the upcoming regulations also affect payment processes.

Organizations using the KSeF invoice number as a document reference must adapt their financial systems accordingly. This applies both to payments for individual invoices and settlements covering multiple invoices. Apollogic helps SAP users prepare their systems for new KSeF payment requirements and electronic invoicing compliance in Poland.

KSeF Invoice Number and Collective Payment Identifier Management in SAP

SAP adaptation to new KSeF requirements can be implemented step by step. The foundation is handling the KSeF invoice number within payment processes. Based on this functionality, organizations can introduce support for the collective payment identifier used for payments covering multiple invoices.

KSeF Invoice Number in Payments

Use the KSeF invoice number in SAP payment and settlement processes. The solution supports SAP KSeF compliance while reducing the need for manual activities outside the system.

Collective Payment Identifier

Extend the process with support for the collective payment identifier used when settling multiple invoices within a single payment. This helps maintain process efficiency while preparing the organization for new KSeF obligations.

Benefits

Compliance with KSeF requirements

Greater automation of financial processes

Data available directly in SAP

Less manual work

Wdrożenie, utrzymanie  i rozbudowa rozwiązania

Phased implementation approach

Maksymalnie wykorzystasz potencjał posiadanych systemów

Protection of existing KSeF integration investments

Solution for SAP ECC and SAP S/4HANA

The solution is designed for organizations using SAP ECC and SAP S/4HANA. It can be implemented regardless of the KSeF integration solution currently used by the company.

Why Apollogic?

SAP FI ExpertsWe help organizations develop and adapt SAP financial and accounting processes to changing business and regulatory requirements.
Expertise in Polish RegulationsWe create SAP localization solutions that help companies operating in Poland address evolving legal and tax requirements.
Integration CompetenciesWe combine business process knowledge with technical expertise, helping organizations integrate SAP with key external systems.
Project-Based ApproachWe support companies in defining the scope of changes, selecting the right implementation model, and preparing for new compliance requirements.

Frequently Asked Questions

Does the solution work with SAP ECC and SAP S/4HANA?

Yes. The solution supports both SAP ECC and SAP S/4HANA.

Can the collective payment identifier be implemented independently of the KSeF invoice number in payments?

Support for the KSeF invoice number in payment processes is the foundation for implementing the collective payment identifier.

Does the solution require Apollogic's KSeF integration solution?

No. The solution can also be implemented in environments using other KSeF integration tools.

Does the solution support incoming and outgoing payments?

Yes. The solution covers both areas of the payment and settlement process.

Can the solution be implemented in phases?

Yes. Support for the KSeF invoice number and the collective payment identifier can be introduced as separate stages of SAP adaptation to KSeF requirements.