The National e-Invoice System (KSeF) enables companies and entrepreneurs to send electronic invoices to their contractors, as well as receive invoices from suppliers. This requires the integration of the SAP financial and accounting system with the KSeF platform. The appropriate systems and tools can be used for this.

Taking into account the diverse needs of enterprises and their specific requirements for managing electronic invoicing processes, Apollogic offers support in implementing the right solution.

In this article, we compare two key solutions for managing electronic invoicing processes: SAP DRC (Document & Reporting Compliance) and Apollogic’s KSeF. Both tools offer similar functionality, but differ in their approach and adaptation to the specific needs of businesses.

SAP DRC – Document & Reporting Compliance 

SAP DRC is a solution developed by SAP that enables companies to effectively manage electronic invoicing.

For whom?

1. For companies whose IT infrastructure is centralized.
   SAP DRC is optimized for companies that have a centralized IT infrastructure. As a result, integration with IT systems that exist in multiple countries is easier and more consistent. Companies can use DRC to streamline their e-invoicing processes while avoiding the complexity associated with decentralized infrastructure.
2. For companies that are planning to expand into new markets and need a solution that will cover e-invoicing requirements in multiple countries.
   SAP DRC offers solutions that comply with the e-invoicing requirements of different countries. As a result, companies planning to expand into new markets can easily comply with local e-invoicing regulations, eliminating the risk of legal incompatibilities and making it easier to conduct international business.
3. For companies that value SAP dedicated solutions.
   SAP DRC is a dedicated solution for companies using SAP systems. Integration with existing SAP solutions is deep and comprehensive, allowing consistent management of e-invoicing processes without the need for significant changes to existing IT structures. For companies that value the stability and advanced functionality offered by SAP, DRC is a natural extension of their IT systems, while enabling them to comply with current e-invoicing regulations.

These features make SAP DRC an attractive choice for companies looking for a comprehensive, integrated and compliant solution for managing e-invoicing processes internationally.

KSeF Apollogic 

Apollogic’s KSeF solution integrates with SAP using a cloud component. Its main purpose is to facilitate communication through the KSeF API. This tool works in both SAP ECC and S/4HANA environments. Importantly, when migrating to a newer version of the system, no costly customizations are required, only simple migration work.

For whom?

1. For companies that need a flexible tool that adapts to specific processes.
   Apollogic’s KSeF offers a flexible tool that can be tailored to each company’s specific business processes. Thus, companies can use KSeF to optimize their electronic invoicing processes according to their own requirements and preferences. Apollogic’s KSeF allows you to configure and customize functionality in a way that best suits your business, which is important for companies with unique business processes.
2. For companies that cannot afford to redesign their processes and bring them up to standards.
   Apollogic’s KSeF provides a solution for companies that can’t or don’t want to redesign their processes to SAP standards, due to limited IT support resources or concurrent IT infrastructure modernization projects, such as the implementation of SAP S4Hana. KSeF integrates with existing IT systems without requiring a major infrastructure overhaul, allowing companies to continue their business processes without major obstacles. This flexible approach enables companies to take advantage of advanced e-invoicing functionality regardless of the current state of their IT systems.

With these features, Apollogic’s KSeF becomes an attractive choice for companies looking for a flexible, easily adaptable and SAP-standard-independent solution for managing electronic invoicing processes, especially in the context of infrastructure changes and IT resource constraints.

Summary

SAP DRC is dedicated to companies using SAP systems, offering integration with existing SAP solutions and compliance with international e-invoicing regulations. It is an ideal solution for companies that value stability and advanced SAP functionality and plan to expand into new markets.

On the other hand, Apollogic’s KSeF provides a flexible tool that can be tailored to the individual business processes of any company with SAP systems. This solution is ideal for companies that need a fast and flexible tool for managing electronic invoices.

It is worth noting that Apollogic consultants are ready to help companies select the right tool, taking into account their individual needs and the specifics of their business. The final choice between SAP DRC and Apollogic’s KSeF depends on the specific business and infrastructure requirements of each organization.