The Council of Ministers endorsed a draft amendment to the VAT Act introducing the National System of e-Invoices in Poland. The draft establishes the obligatory use of structured e-Invoices in 2024 to facilitate trading settlement between entrepreneurs significantly. To support organizations and automate the sending and receiving of structured invoices, the Apollogic team has prepared a solution integrating KSeF with the SAP system.
Benefits for your company
Automated process of sending structured e-Invoices to KSeF
Sending, receiving and reviewing e-Invoices from a single solution
Complete overview of the status of all documents
Simplified VAT refund procedure
Our goal was to develop an intuitive solution that fits seamlessly into the organization's processes. The obligation to handle structured invoices is an additional responsibility for the finance and accounting departments. Therefore, it's crucial to provide teams with a solution to support them and minimize the time needed to carry out time-consuming activities.
Olga Langowska, SAP Finance Consultant
KSeF in Poland – how does our solution work?
Apollogic’s solution integrates the SAP system using a cloud component to communicate with the KSeF API. The solution works in both SAP ECC and S/4HANA versions. When moving to a new system version, there is no requirement to invest in expensive customization – all you need is simple migration.
Our solution enables browsing invoices prepared for sending in a dedicated cockpit, editing them, and creating a package of invoices for dispatch. Afterward, the user signs the package and sends it to the KSeF gateway via the middleware, and then receives information on the status of the shipment and an Official Receipt Certificate (UPO) with the necessary dates and reference numbers.
The user can download invoices issued in KSeF for a given recipient. Purchase invoices are saved temporarily in the SAP system with the option of viewing them in a dedicated cockpit. Once in the system, the invoice can be transferred for accounting, which can be done automatically or manually – depending on the process and customer requirements.
Features supporting integration with KSeF
Sending sales invoices from FI and SD areas
Storing data returned by KSeF in the SAP system with statuses details and Official Receipt Certificate (UPO)
Receiving purchase invoices and processing them in FI and MM transactions
Checking the technical and logical correctness of the structured e-Invoice before sending all packages
Ability to make client adjustments and extensions
What do we offer?
Solution implementation, maintenance and development
The main challenges for the taxpayers
The necessity of aggregating data from several modules potentially dispersed in various systems
The process of issuing different varieties of sales invoices should be systemized and automated
Sending and receiving e-Invoices process must be secured appropriately and users need to be authorized