Shortly, we can expect the upcoming requirement to keep records of excise goods in electronic form using a computer program. The obligation is to come into force at the beginning of January 2023. It results from the Excise Duty Act and the Executive Order on records and other documentation relating to excise goods and excise tax stamps (Journal of Laws of 2021, item 1150).
Change in the form of keepings records
Currently, records are often kept in paper form. Several types of records are commonly used. Within a single company, not all of them are applied, but organizations have to be fully prepared in case there are circumstances and events that need to be recorded.
It’s crucial to use a solution that meets official requirements and is simple to implement and maintain. It’s also essential to have vendor support in case of potential failures and regulatory changes.
How should records be maintained?
Records must be managed in accordance with the written instructions for the computer program used to maintain the documents to:
- Allow access to the entries content and ensure stored data protection,
- Allow an insight into data corrections, identification of the person making the correction and correction date,
- Allow to generate and print, in chronological order:
a) records entries,
b) data statements and summary of the number of excise goods,
c) reports referred to in § 6,
- Prevent entries deletion.
Implementing electronic records is a great opportunity to digitize processes and forget about paper records, which are time-consuming and error-prone.
Olga Langowska, Finance & Accounting Consultant
What distinguishes our offer?
Apollogic's solution, based on Microsoft Power Platform technology, is an standalone application that meets all legal requirements.
Proven implementation methodology
The technology we have used allows for quick implementation in the customer's environment, especially if the company is already using Microsoft 365 services. Maintenance costs are low, even for small enterprises.
We carry out full implementations, from customer needs analysis, through solution testing, to end-user training.
Benefits for your company
Reduced time needed for maintaining records properly
Access to a user-friendly solution that meets all legal requirements
Low implementation and maintenance costs
Official Microsoft partner
As an authorized Microsoft software provider we have experience in implementing and maintaining IT systems.
A team of developers & accounting experts create solutions that support businesses in digitizing financial administration and tax reporting.
We adjust the application features to the organization's current needs and conduct workshops for end-users.